FLORIDA 500 CLUB

BY-LAWS

 REVISED - OCTOBER 2009

ARTICLE I

This organization shall be known as:  THE FLORIDA 500 CLUB, INC.

ARTICLE II

OBJECTIVES AND PURPOSES

The Florida 500 Club, Inc. is formed for the following objectives and purposes:

1.  To unite in a state group all certified female adult bowlers who have qualified for memberships by 

bowling a certified three game scratch series of 500 through 599, in league or tournaments certified 

by USBC.

2.  To conduct an annual certified tournament for its members.

3.  To encourage bowlers to form local 500 clubs.

4.  The Florida 500 Club, Inc has no jurisdiction over local groups.

ARTICLE III

MEMBERSHIP AND DUES

Section A. Eligibility

To be eligible for membership in the Florida 500 Club, Inc., a bowler must have rolled a scratch series of 500 through 599 in a certified league or tournament.

An applicant for membership must have her certified 500 series verified by a local 500-club officer.  In the absence of a local 500 club, a local association officer, a league officer or tournament official can verify the score and the bowler’s adult membership in USBC.  Newspaper clippings or other satisfactory evidence will be accepted. Applications must be complete.

If a member of the Florida 500 Club, Inc. bowls a 600 series; she has the option of remaining with the Florida 500 Club, Inc. or joining the 600 club.  However, no dual participation will be allowed.

Membership in this club will automatically be terminated if membership in USBC is suspended and shall continue to be terminated until such time as the person is reinstated by USBC.

Section B. Dues

Membership fee in the Florida 500 Club, Inc. shall be a one-time fee of $10.00.  This fee shall entitle the member to a membership card.

Section C. Fiscal Year

The fiscal year shall be January 1st thru December 31st.

ARTICLE IV

OFFICERS AND DIRECTORS

Section A.

The officers of the Florida 500 Club, Inc. shall be a President, 1st Vice President, 2nd Vice President, Secretary/Treasurer, Sergeant at Arms and fifteen directors.  The five officers and fifteen directors

shall constitute the Board of Directors.

Section B.

Officers and Directors shall be elected for a term of three years stagger system.

1st Vice President and five (5) Directors

Secretary/Treasurer, 2nd Vice President and five (5) directors

President, Sergeant at Arms, and five (5) directors.

The terms shall be effective January 1st of the coming year.

ARTICLE V

CANDIDATES AND ELECTIONS

Section A.  Eligibility and qualifications

A candidate to be eligible for election must be a Florida 500 Club, Inc. member, for any office she must have served a full, 2-year term as a director.  A candidate must reside in the State of Florida at the time of election; and, throughout her term in office.

Nominations may be made from the floor, but written qualifications shall be given to the chairperson of the nominating committee (24) twenty-four hours prior to the annual meeting is being called to order.

A member submitting fraudulent information of her qualifications shall be subject to dismissal by the board of Directors.

Section B.  Election

All Officers and Directors shall be elected at the Annual Meeting.

Offices shall be elected by a majority vote.

Directors shall be elected by a plurality vote.  A voice vote may be taken when the number of candidates does not exceed the number of positions to fill.

Section C. Vacancies

The President with the approval of the Board shall fill vacancies occurring in office, except that of the President.  The appointees shall hold that office for the reminder of the unexpired term.

In the event of a vacancy in the office of President, Vice Presidents in the order of their precedence shall serve as President for the reminder of the term.

ARTICLE VI

DUTIES OF BOARD OF DIRECTORS

The management of the Club shall be vested in the Board of Directors.

Ten (10) members shall constitute a quorum for a board meeting.

The Board shall direct and control the Annual Tournament under the supervision of the Tournament Director.

The Board shall appoint a committee for an accountant to audit the club accounts each year or upon request. A written report shall be submitted to the Annual Membership Meeting.

All withdrawals shall carry the signature of two (2) of the officers designated by the Board.

The Board of Directors may authorize the Treasurer to pay all routine bills without delay, but shall review other bills and if found correct, approve payment.

The Board shall perform duties assigned by the President.  The President may, with the approval of the Board, remove an Officer or Directors for failure to perform the duties assigned to her and for failure to attend the Board Meeting and/or Annual Meeting without being excused by the President for a legitimate reason.

ARTICLE VII

DUTIES OF OFFICERS

Section A. President

The President shall be empowered to conduct and transact business of the Club my mail, and may request a mail vote from members of the Board.

She shall preside at all meetings and conduct them in accordance with the rule adopted.

She shall be an ex-officio member of all committees except the nominating committee.

She shall appoint an auditing, legislative, nominating and such other committees deemed necessary.

She shall see that all officers, directors and committees function within the framework of the by laws.

She shall verify the bank balance monthly.

Section B. Vice Presidents

The Vice Presidents in the order of their precedence, in the absence of the president, shall perform the duties of that office and shall discharge such other duties as may be required of them.

Section C. Secretary/Treasurer

The Secretary-Treasurer shall keep a true and accurate record of memberships and of the proceedings all meetings.  She shall make statements and reports to the President and The Board as required by them.

Funds received by the Secretary-Treasuer shall be deposited within seven (7) business days in the name of the Florida 500 Club, Inc. with a detailed accounting to the President.  She shall keep a true and accurate account of all receipts, disbursements, and warrants, and shall at each meeting submit a written report of all transactions.

She shall disburse monies according to warrants supported by itemized statement and signed by the President an 1st of 2nd Vice Presidents, or as determined by the Board.  All withdrawals shall carry the signatures of two (2) individuals designated by the Board.

She shall notify all Officers, Directors, Members, and local 500 Club Presidents, at least thirty (30) days in advance, of all Florida 500 Club, Inc. meetings and activities, providing dates, time, place, and purpose.

She shall perform the duties assigned to her in connection with the Florida 500 Club Tournament. She shall account for all tournament funds and shall see that all tournament rules are procedurally adhered to.

She shall be Ex-Officio of all committees except the Nominating Committee.

She shall purchase all supplies necessary to maintain her office.

She shall receive a stipend in an amount to be determined by a majority of the Board based upon membership totals at the end of the fiscal year.

Section E.  Sergeant at Arms.

She shall maintain order during the meetings and shall perform such other duties as may be requested by the President.

She shall see that all members attending the Annual Meeting sign the register.

Section F. Records

Offices and directors upon completing their term of office, resigning, or being removed fro office, shall turn over all the records written within 30 days to their successor or to the President.  All monies shall be properly accounted for and shall be receipted for by the appropriate officers.

ARTICLE VIII

COMMITTEES

Section A. Audit

The Audit Committee shall prepare quarterly audit reports for periods ending March 31st, June 30, September 30, and December 31st.  These reports will be presented at Board Meetings with a final report for the year presented at the Annual Meeting.  An Interim report for the nine (9) month period of the current year will also be presented.

Section B. Nominating

There shall be included in an active membership mailing prior to the Annual Meeting, notification that officers and director’s terms will expire.  Nominating forms shall be returned to the Nominating Committee Chairman by September 1st.  The committee shall review the forms and shall prepare a nominating slate, listing the qualifications of each eligible individual to present at the Annual Meeting.

Following the report of the Nominating Committee at the Annual Meeting, the procedures in Article V, Section a-2 will be followed.

Section C. Legislative

The Legislative Committee may submit proposed amendments and shall review all other proposed amendments submitted.  It shall also counsel with the board at its meeting and with the members at the Annual Meeting with regard to such proposed amendments as it deems necessary for the betterment of the club.

Section D. Committee Reports

Committees should file a written report with the President and Secretary Annual and/or upon completion of their assignment.

ARTICLE IX

MEETINGS

Section A.  Annual Meeting

There shall be an Annual Meeting open to al members of the Florida 500 Club, Inc. only members are eligible to take pare in the deliberations and vote a the Annual Meeting.

Section B. Board of Director Meeting

There shall be at least, but not restricted to one meeting of the Board held annually prior to the Annual Florida 500 Club, Inc. Meeting.

Section C. Quorum

The quorum for the Florida 500 Club, Inc. Annual Meeting shall be 25 members, ten (10) of whom must be members of the Board.

ARTICLE X

ANNUAL TOURNAMENT

Section A. Site

Tournament site to be selected at the Annual Meeting for two (2) years in advance.

Section B. Agreement

A written agreement between the bowling center management and the Florida500 Club, Inc. pertaining to the Annual Tournament shall be secured.

Section C. Tournament Committee

The Tournament Committee shall consist of the Board of Directors.

ARTICLE XI

PARLIAMENTARY AUTHORITY

Section A. Rules

The rules of Parliamentary practice in Robert’s Rules of Order, newly revised shall govern the proceedings of the Florida 500 Club, Inc. and of the Board of Directors.  Subject to any special rules, which have been or may be adopted.

ARTICLE XII

AMENDMENTS

Section A. Power to Amend

The Florida 500 Club, Inc Bylaws may be amended by a majority vote of those present and voting at an Annual Meeting provided the procedure in Section B has been followed.

Section B. Procedure

The proposed amendments shall be submitted in writing to the club’s President, Secretary or Legislative Committee by June 1st prior to the Annual Meeting of the Club at which time proposed amendments are to be voted on.

The Legislative Committee shall review all proposed amendments submitted and may propose additional amendments.

All proposed amendments should be presented to the members or the Florida 500 Club, Inc. Board of Directors.  The Board of Directors should consider al amendments at a meeting prior to the Annual Membership Meeting and should report its recommendations, if any, to the membership in attendance at the Annual Meeting.

Proposed Amendments shall be given to the members upon registering for the Annual Meeting.

All amendments shall be come effective immediately unless otherwise specified at the time of adoption.